Most documents are unsearchable because of what they were called when saved. Here is the fix — and what MyHome is building to make it automatic.
You uploaded the document. You know you uploaded it — it was the renewal notice from your insurer, or the letter confirming the boiler was serviced, or the certificate you needed to keep somewhere safe. And now, a few months later, you cannot find it.
The file is not missing. The problem is the name. At the moment you saved it, you accepted whatever the scan app, email client, or browser offered: something like "scan0047.pdf", "document_20240918.pdf", or the unedited subject line of an email forwarded to yourself at eleven o'clock at night.
A document called "Aviva Home Insurance 2025–26" is findable. A document called "img_4413.jpg" is not.
The obvious fix is to rename documents as you upload them. Most people intend to. The problem is that it introduces a separate decision for every single file — a small piece of friction that feels manageable until it compounds.
Renaming well also requires time and context. After scanning a letter at the kitchen table while keeping an eye on dinner, the last thing you want is to carefully consider the ideal filename convention. So you skip it, and the backlog builds. After six months, a third of your document library is filed under names that mean nothing, and no search can help you because there is nothing useful to match against.
Batch-renaming later is worse. Sitting down to rename fifty documents from scratch — without being sure what half of them are — is exactly the kind of task that gets deferred indefinitely.
Good intentions are not a system. The gap between how you mean to name things and how you actually name things, under real conditions, tends to be large.
This is the problem that AI Document Naming is being built to solve.
Once a document has been processed by MyHome's OCR engine — which reads the full text of every uploaded file — MyHome will analyse what is actually inside it and suggest a clear, consistent name based on that content. Not a generated label. A specific name that reflects what the document is: the insurer, the policy type, the year, the service provider — whatever the document itself makes clear.
The feature is currently in development and will be available for Pro and Duo members on launch. The aim is straightforward: by the time a document is filed in MyHome, it should have a name that makes it findable — without requiring a separate decision from you each time.
Here is what the process will look like in practice:
Upload the document — add a PDF, image, or scan to MyHome in the usual way. Drag and drop, upload from your device, or let Inbox Watcher capture it automatically from your email.
OCR reads the content — MyHome processes the document and reads the full text. This is what makes naming possible: the system knows what is actually inside the file, not just the name it arrived with.
A name is suggested — based on the document content, MyHome proposes a clear, descriptive name. Something like "Aviva Home Insurance Renewal 2025–26" rather than "policy_doc_final.pdf".
Review and confirm — the suggestion is a starting point. Accept it, adjust it, or keep the original. The choice is yours.
The document is filed under the right name — once confirmed, the document is properly indexed in your library and becomes fully searchable and retrievable when you need it.
AI Document Naming will be available on Pro (£4.99/month) and Duo (£6.99/month) plans. Both include full OCR processing, which is the foundation the naming feature depends on.
Pro gives a single user access to the complete AI stack — OCR, HomeMind, Inbox Watcher, AI Insights, and AI Document Naming — across up to 5,000 documents and 5GB of storage.
Duo extends that to two users sharing a household library at £6.99/month. Particularly useful when both people upload documents and neither wants to be responsible for naming everything consistently.
The Free plan does not include OCR, so AI Document Naming will not be available at that tier.
How do I keep home documents organised so I can find them? Consistent naming is the single most important thing. A document called "Aviva Home Insurance 2025–26" is findable in any search; one called "scan0047.pdf" is not. The second factor is centralising everything in one place rather than spreading files across email, photos, and folders. MyHome is built around both: everything stored together, and with AI Document Naming coming soon, the naming will happen automatically once a document has been processed.
Is there an app that automatically renames scanned documents? This is exactly what AI Document Naming in MyHome is being built to do. Once a document has been processed by OCR, MyHome will analyse the content and suggest a clear, descriptive name based on what is actually inside it. The feature is currently in development and will be available on Pro and Duo plans at launch.
What is the best naming convention for home documents? A format that works consistently is Provider – Document Type – Year or Date. For example: "Aviva Home Insurance 2025–26" or "British Gas Boiler Service June 2025". This makes documents sortable, scannable, and findable by search. AI Document Naming will generate suggestions in this style automatically.
Do I need to rename documents before uploading them to MyHome? No. You can upload documents with whatever name they have and rename them later. With AI Document Naming coming to MyHome, you will not need to rename manually at all — the system will read the document and suggest a name for you to accept or adjust.
What happens if MyHome suggests the wrong name for a document? The suggestion is a starting point, not a decision. You will be able to review, edit, or override whatever MyHome proposes before it is applied. The feature handles the straightforward cases automatically; for anything ambiguous, the choice stays with you.
Will AI Document Naming work on documents I have already uploaded? The feature is still in development, so the exact scope at launch has not been confirmed. Documents already processed through OCR will have their content indexed, which is the key requirement for the naming feature to work. More detail will follow when the feature is ready.
If the naming problem sounds familiar — and for most people who upload documents with any regularity, it does — MyHome is worth getting set up now, before AI Document Naming arrives.
Your documents will be OCR'd, indexed, and ready. When the feature launches, they will already be in the system.
Free to get started at myhomedocs.co.uk.